Taking time to ? b/4 given the 411:  It has been said that absence makes the heart grow fonder.  Have you missed me since I haven’t written anything?  It has become apparent to those around me that I have a lot going on and less time to just sit and enjoy.  Do you ever feel that way?  Has your communication become rushed and you are always looking for a shortcut to get “IT” said?

It is time to slow down and think more about your communication.  I use a very simple 3 step process for preparing my communication.

Audience

• What do they already know?
• What do they need to know?

Purpose

• How do I support my message to them?
• What data will provide best results?

Goal

• How will I know if they got the message?

This simple 5 question example above proves timeless when thinking of communicating with others.  I can write more effective emails, hold better meetings and prepare for a conference call with the knowledge that I have my audience in mind.

What do you do to prepare for your audience?  Are you giving your audience what they need to make a difference?

Spend a few minutes before your next meeting, email or call and ask yourself these questions.  It will give you the clarity of mind to deliver a very powerful message that everyone understands.